Board of Directors Meeting 2024-03-17

Board of Directors Meeting 2024-03-17

March 17, 2024  Meeting Minutes [APPROVED]

Xerocraft Board of Directors

Monthly  Meeting

Sunday, March 17, 2024  in person at Xerocraft

Meeting called to order at 12:56pm

In attendance:  Mike Runde, Dusty Reyes, Don Cue, Alexis Lincicome, Robbie Laity, Geoff Shafer,   (Lisa Grenier and Ben Winkler absent)

  • Approve Meeting Minutes Feb 18 Board Meeting
  • Motion by Dusty, 2nd by Robbie to approve as written
  • Unanimous approval 
  • President’s Report by Dusty
  • Annual meeting will be last Saturday in April.  It will be potluck. There will be an opportunity for the public to “Meet the Board”. 
  • XC is looking for a grant writer.  Could be a work trader. We need to fill out paperwork for Creative Capacity Grant and others for next year.
  • Mike to distribute the spreadsheet to list tools over $250 for each shop. We need this to help with setting up the CapEX account.
  • Treasurer’s Report- Ben is absent, given by Dusty
  • Accounts are steady, profit for the year is holding steady
  • Secretary’s Report by Mike
  • D&O Liability insurance for 2024-2025 is due. Ben or Jeremy will send a check to Allied Insurance.
  • Operations Report by Mike
  • Construction continues in the courtyard.  Should be finished in 2-3 more weeks.
  • WAMO wants help with key fobs for Steinfeld.  There will be a rent credit for doing this.  XC will also be “keeper of the keys”. Tabled until we get more info.  
  • Vending machines for XC tabled until we get more info.
  • Fundraising Report 
  • No report this month
  • Public Relations report by Don
  • Don will not be coming back to the Board as “Public Relations” point.  He still wants to be on the BOD and work on other things for XC.
  • Arduino event will be next Saturday, April 24.
  • Dusty is doing the weekly emails and updates.
  • Pat G sold some donated jewelry things.  She will split the proceeds with the widow of the donor and use the balance to buy more XC equipment.
  • Programming Report by Geoff
  • Guy has developed a curriculum for a Woodshop class.  We are looking for a teacher.  Class is on hold for now. 
  • Blacksmith class is up and running. 2 classes per month. 
  • Geoff would like to appoint Bill May as foundry shop manager.  He will go through the Steering Committee first, then back to the BOD for approval.
  • XC will increase the pay for Metal shop teachers to $20/person/class. This will include Welding, Blacksmithing, and Machine Shop. 
  • Membership Report – Lisa absent but sent report
  • Working on student memberships
  • Regarding dogs or pets: animals must be leashed or under control. Allowed at the shop manager’s discretion.  Sent to the Steering Committee for feedback. BOD will then review and have a policy
  • What about “emotional support” animals?  Tabled until further discussion.


Next meeting Sunday, April 21, 2024 1pm at XC in person.


Meeting adjourned at 2:02.