May 19, 2024 Meeting Minutes [APPROVED]

Xerocraft Board of Directors

Monthly Meeting

Sunday, May 19, 2024 in person at Xerocraft

Meeting called to order at 1:01pm

In attendance: Mike Runde, Dusty Reyes, Don Cue, Geoff Shafer, Lisa Grenier, Ben Winkler, (Alexis Lincicome, Robbie Laity absent), Jeremy Briddle guest

• Approve Meeting Minutes April Board Meeting
• Motion by Dusty, 2nd by Don to approve as written
• Unanimous approval 
• President’s Report by Dusty
• The Annual Membership meeting was a success, numerous folks attended.
• Board election by Election Runner website is complete
• It was a “Range Voting” system
• Mike, Don, Dusty were re-elected, Bob is new member of Board
• Bob will start duties next month
• Board will remove Alexis as Board member and replace with Bob, effective June 1, 2024. The current Board thanks Alexis for her years of service on the Board.
• Geoff wants to be considered as VP, moving from Programming.
• He wants to work on By-Laws
• Help organize committees
• Report back to President and run meetings as necessary
• Motion by Dusty, 2nd by Geoff to approve Bryant as Machine Shop Manager.
• Unanimous approval
• Jeremy will add Bryant to the email list.
• Repair Cafe proposal tabled for 2 months. Mike will talk to Rocky and Steve from Repair Cafe and get more details before we bring this up again. 
• KMKR Radio station report by Jeremy
• There is enough money in the budget for “Streaming fees” and “Big Three fees” through the end of the year.
• Radio station needs leadership and funding to continue
• Need possible underwriting or grant. If neither can be obtained by year- end Board will consider eliminating the Radio Station.
• Jeremy will work on underwriting and contacting Julie.
• Mike will make 1 more attempt to contact Byron Branham for grant writing help
• Things tabled until next month
• Teacher Pay, CapEx account, volunteer, membership, marketing, and advertising committees
• Work on a plan to replace Board Members when term expires.
• Treasurer Report by Ben
• Some money was moved from savings account into interest bearing CD
• Our income is very closely equalling our expenses, accounts holding steady
• Ben is working on a plan for how much to set aside for fund to purchase new equipment
• Secretary Report by Mike
• Mike will update AZ Corp website to add Bob Foster and remove Alexis Lincicome as Board members, effective June 1, 2024
• Operations Report by Mike
• All 3 coolers have been serviced, roof paint has been touched up.
• Working with WAMO to get rear yard graded and 2 new doors installed.
• Rodney has donated several things to Xerocraft. These things have been picked up and delivered. Jeremy is working on a donation letter. 
• Mike brought up the fact that XC needs to do some electrical upgrades to keep our system current. He will start gathering some quotes so that discussion can continue at future Board meetings.
• Fundraising Report
• Angela is trying to sell some things on Facebook Marketplace
• XC is looking for another grant writer. Rose, the current writer has taken another full time job and is not available any more. 
• Public Relations Report by Don
• We have a new social media volunteer
• Don has listed XC in other makerspace databases. 
• Working on a garage sale idea to sell stuff to raise money for large tool or equipment purchases.
• Programming Report by Geoff
• New class using the Kitchenette called “Urban Homesteading”, 4 sessions
• Adding 1 more basic jewelry class and possible sewing and metal casting
• There have been some complaints about $20 fee for class certification. Tabled until next meeting. 
• Would like to revisit giving teachers credit instead of pay. Tabled until next month.
• Looking for a way to compile class data (costs, attendance, etc)
• Board has been made aware of a new instructor that is a felon and sex offender.
• We have no policy on this and will monitor the situation.
• Membership Report by Lisa
• Please see written instructions for “Letting People in the Door”
• Discussion of Open Hacks
• Possibly 1 per month with enough supervision
• Possibly 2 per month for orientation instead of Open Hacks
• Possibly random Open Hacks that are scheduled so that we can have enough volunteers on hand ( 1 per month or 2 per quarter)
• Tabled until next month
• New business and discussion
• Jeremy reported that North Bay is using XC wi-fi
• Tony Rosano (maintenance man known to many XC members) has fallen from a ladder and suffered traumatic brain injury. Funds are being raised on GoFundMe.
• Don is raising money for a new laser cutter/engraver. Keeping a spreadsheet.
• Mike and Lisa will not be at the July Board meeting

Next meeting Sunday, June 16, 2024, 1pm at Xerocraft.

Meeting adjourned at 3:53pm