June 16, 2024  Meeting Minutes [APPROVED]

Xerocraft Board of Directors

Monthly  Meeting

Sunday, June 16, 2024  in person at Xerocraft

Meeting called to order at 1:01pm

In attendance:  Mike Runde, Dusty Reyes, Don Cue, Geoff Shafer,  Lisa Grenier, Ben Winkler,  Bob Foster, Jeremy Briddle guest

• Approve Meeting Minutes for both  Annual Meeting (6/10/2024) and May 19, 2024  Board Meeting with single vote
• Unanimous approval
• President Report by Dusty
• Robby has resigned from BOD.  Board accepts resignation and thanks him for his service.
• Open Hacks have ended per our prior meeting.  Scheduled Tours are still available. We will use these for marketing opportunities.
• Steering Committee will work towards scheduled Open Tours. Tabled until next month. 
• We will have a community Pot Luck in Sept/Oct. Date TBD.
• Treasurer Report by Ben
• Accounts seemed to be steady.  Enough money coming in to pay the bills each month.
• Ben presented a financial “Big Picture” plan for everyone to comment next month.
• Don raised enough money for a new laser. Machine is already ordered. 
• Membership Report by Lisa
• Lisa wants to finalize group contracts : Bit Buckets, Repair Cafe, and PCC
• Mike will talk to Repair Cafe and Craig from Bit Buckets and report at next meeting. Geoff has a write up to present to Repair Cafe.
• Lisa will contact PCC Engineering Club for next meeting.
• Secretary Report by Mike
• Corp Commission website has been updated to current Board members.
• Operations Report by Mike
• Mike confirmed that XC insurance for equipment is “replacement cost” up to $139,000. Based on our spreadsheet this should be sufficient. There is NO personal property coverage. WAMO is now requiring tenants and artists to have their own liability insurance. XC already has this coverage and a certificate has been sent to WAMO.
• Mike is meeting with Byron and Jeremy regarding KMKR radio. Will report back at the next meeting.
• Still working with WAMO to finish the rear yard and deck. This is being completed as money allows.
• Programming Report by Geoff
• Urban Homesteading class was a success.
• Blacksmith and Open Forge are up and running.
• Don mentioned “ On Demand Classes”.  Tabled until next meeting.
• Public Relations by Don
• XC member Amir is helping with Facebook posts. Working on a marketing team by August.
• Fundraising Report 
• Rose may be back to work on grant writing. 
• Mike attended a workshop at Downtown Library called “Searching for Grants”. Will pass info along later.
• Other Business
• Geoff wants to explore the Vice President position. Will define roles for a later meeting.
• Lisa will be leaving the Board in Dec (after 1 year of service) but will still remain at XC as Craft Shop Manager and Volunteer Coordinator.
  

Next meeting Sunday, August 18 at 1pm at Xerocraft.  July meeting is canceled.

Meeting adjourned at 2:27pm.