Board of Directors Meeting 2025-01-19

Board of Directors Meeting 2025-01-19

January 19, 2025  Meeting Minutes [APPROVED]

Xerocraft Board of Directors

Monthly  Meeting

Sunday, January 19, 2025  in person at Xerocraft


Meeting called to order at 1:03pm

In attendance:  Mike Runde, Dusty Reyes, Don Cue, Geoff Shafer, Ben Winkler, Bob Foster  Guest: Jeremy Briddle and David Nordahl

  • Approve meeting minutes from Dec 8, 2024 meeting– unanimous approval 
  • President’s Report by Dusty
  • Donations are up from last year.
  • We need to think about adding more Board members.
  • We want to add more potluck events this year for better social improvement.
  • We want to add more systems and improve the existing  systems for better member experience.
  • Treasurer’s Report by Ben
  • Working on filing taxes for 2024.
  • Our “financial plan” is starting to take shape. Funding is being set aside in different accounts. This will allow for equipment replacement as our current equipment wears out and other maintenance items/upgrades as necessary.  
  • Motion by Ben, 2nd by Dusty to buy another 6 month or 1 year CD. Unanimous approval. Mike will check at One AZ Credit Union to get the best rate. 
  • Membership Report
  • Membership seems to be holding steady.
  • Some website tweaks are necessary for membership smoothness.  Kyle will work on this.
  • Secretary’s Report by Mike
  • Lisa will be removed from AZ Corp Comm website as Board member.
  • Benevity requires self-certification to be submitted. Dusty will handle.
  • Hartford liability insurance will be due in Feb. Mike will handle. We have replacement insurance on approx $148,700 of XC property, no personal property coverage.  Don’t leave personal stuff at XC.
  • KMKR has been sold and a check from Byron Branaham deposited. XC will have no more financial responsibility. Mike will transfer the FCC license through the FCC website to “Hear’s To Your Health” as soon as Byron’s non-profit is approved. Byron doesn’t need to be a shop manager because he is an independent owner. 
  • Operation’s Report by Mike
  • Mike will check at One AZ Credit Union about taking Zelle payments.
  • Programming Report by Geoff
  • Geoff want to increase the ticket price for welding and blacksmithing by $5/class. Tabled until next month.
  • XC is trying to buy metal in larger quantities to save money.
  • Geoff wants the end of class survey to be electronic. He will try a service called “Fillout” and report back. 
  • Geoff wants to be able to refund a class ticket right away, no delay. This will be done on a case by case basis. Tabled until next month.
  • XC received a donated casting furnace.  If it works we could possibly start a casting class in March using alum or bronze.
  • Public Relations Report by Dusty
  • Dusty is meeting with Camille to work on a marketing plan for 2025.
  • Amir is working the social media channels to spread the word.
  • We need some help w/ calendar on the front wall.
  • Fundraising Report
  • David Nordahl is taking classes at Pima about grant writing.
  • XC is looking for some matching funds to upgrade our electrical system.
  • WAMO fundraiser is last Sat in April, Cabaret theme.
  • Geoff wants to look for a membership manager to handle member issues and possibly start an advertising campaign.
  • New Business
  • A shop had a large donation come in.  The shop sold the items that were donated, paid the donor a fee, then kept the balance of money to purchase more items for this shop. XC Board wants to change the policy so that BOD is involved in these discussions.  New policy will state that donations made to XC will become property of XC and not a specific shop. Also no more loaned equipment to XC. This creates problems if something gets damaged.  Don will work on this policy revision. 

Meeting adjourned at 2:48 pm.  Next meeting is Sunday, Feb 16, 2025, 1pm at XC in person.