Board of Directors Meeting 2025-09-21

Board of Directors Meeting 2025-09-21

September 21, 2025  Meeting Minutes [APPROVED]

Xerocraft Board of Directors

Monthly  Meeting

Sunday, September 21, 2025  in person at Xerocraft

Meeting called to order at 1:02pm

In attendance:  Mike Runde, Dusty Reyes, Ben Winkler, Bob Foster, David Nordahl, Don Cue

  • Approve meeting minutes from Aug 17, 2025 Board meeting –unanimous approval 
  • President’s Report by Dusty
  • A member has requested to hang an LGBT flag at the entry. After discussion, vote was 5-1 to not allow this flag. The board's position is to not support one group over another.
  • Windows 10 is expiring soon. Should we consider alternatives to Windows 11?  Tabled, this item is on our radar and we will update as necessary.
  • Dusty wants to hold a “Board Info” session. This will be to recruit new candidates, educate them about XC Board, and get them interested in joining the Board at the next election.
  • Dusty is still working to rewrite the Bylaws. Tabled for a little while.
  • Treasurer Report by Ben
  • Wood shop floor repair came in under budget of $5K thanks to many volunteer hours.
  • Membership and profit is up slightly compared to last year.
  • Membership Report
  • We need a Membership volunteer leader. This is for scheduling etc.
  • Some volunteers for woodshop floor replacement received a graduated XC membership based on the number of hours worked.
  • Secretary Report by Mike
  • Nothing to report
  • Operations Report by Mike
  • Fence for South Shed is up, woodshop floor is fixed, lighted sign will be up by Oct 4 First Saturday, new cooler pads have been installed on 2 old coolers
  • Motion by Don, 2nd by Ben to replace basement door with double doors that will replace the old wooden door that is a fire exit violation, spending up to $6K on this project.  After discussion, unanimous approval.
  • Art Walk is coming on Saturday, Oct 4. Steinfeld studio is expecting approx 300 people for this event. Franklin parking lot has been rented for this event.
  • The South basement is available for XC to use as storage. This space needs a lot of improvements, but will be OK for storage.  XC will put out a poll to see if any members would be interested in paying rent for this storage space and how we would lock to space. 
  • Our hierarchy of future improvements: Basement door, south bay roof, craft room tables, electric upgrades, cameras, key fobs
  • Programming Report
  • A member is trying to raise money for sewing machines. Tabled.
  • Public Relations Report by Don
  • Weekly update is a tremendous amount of work. We will be moving to every 2 weeks or so. 
  • Kyle needs to make some changes on the website for subscriptions.
  • Fundraising Report by David
  • Creative Capacity Grant has been submitted.
  • So AZ Comm Foundation grant will be opening soon.
  • We would like a new volunteer for grant writing.
  • Looking for funds for an AED machine. 
  • David will keep an eye out for new grant opportunities. 
  • Old Business
  • Tidbit of info: If we totalled up XC volunteer hours and paid minimum wage the value would be approx $40K/month. 


Next meeting Sunday, Oct 19, 2025, 1pm at Xerocraft.

Meeting adjourned at 2:01 pm.